How and Why to Sign Up for a Webex Meetings Account

If you want to schedule your own meetings in Webex meetings, you will need to create an account in one of two ways:

• If your college uses Webex for remote lectures, follow instructions provided by your college. 
• If you are creating a personal account, visit webex.com, click Start for Free, and follow the registration instructions. 

You can register for a free account or pay for an account in order to access more features. Here is a comparison of the two types of account. 

How to Schedule in Webex

When you have a Webex account, you can schedule your own meetings and invite others to join them. Watch the video for a demonstration and read the instructions below.

To schedule a meeting from the Webex website:

1. Sign in to Webex and navigate to your homepage.
2. Click Schedule.
3. Add the meeting information such as the name of the meeting and the date and time.
4. Set a password for your meeting.
5. In the Attendees box, add the email addresses of the people you want to invite, separated by a comma or semicolon.
6. Set up advanced options, such as a meeting agenda or automatic recording.
7. When you’re ready, click Schedule.

How to Share Your Screen in a Webex Meeting

If you want to show something on your screen to other participants of your meeting, you can share either your entire screen or one specific application. We recommend that you open whatever it is that you want to share ahead of time so that is ready during your meeting. Watch the video to see a demonstration and read the instructions below.

To share your screen:

1. In your meeting window, click the Share Content button from your meeting controls.  
2. Choose how to optimize your display based on the type of content you want to share. You can choose from the following two options:
   • Optimize for text and images 
   • Optimize for motion and video 
3. Select either Screen to show your entire screen, or a specific application or window to display that. Note: We recommend only sharing one window at a time to avoid accidentally sharing private information.
4. When you want to stop sharing your screen, click Stop Sharing.  

How to Share a Video in a Webex Meeting

Sharing a video is a lot like sharing any other content in Webex meeting. There are just a few extra settings you need to use to allow participants to hear the video and see a smooth video. Watch the video for a demonstration and read the instructions below.

To share a video:

1. In your meeting window, click the Share Content button from your meeting controls.
2. From the drop-down menu, choose Optimize for motion and video.
3. Make sure that the check box for “Share your computer audio” is selected. This allows participants to hear the audio in the video.
4. Choose the window or application that has the video.
5. Play the video.
6. When you want to stop sharing your screen, click Stop Sharing.

How to Record a Meeting in Webex

You can record your Webex meeting to view again later. If you have a free account, your recording will be saved on your computer. If you have a paid account, your meeting recordings can be saved to the cloud. You must be the host in order to record a meeting. Watch the video for a demonstration and read the instructions below.

To record a meeting:

1. In a meeting where you are the host, click the Record button from the meeting controls to open the Record menu.
2. Choose where to save the recording and click Record.
3. Open the Record menu to pause or resume the recording as needed.
4. In the Record menu, click stop the end the recording.
5. Locate your recording in one of the following places, depending on where you chose to save it:
   • Your computer (free accounts and paid account).
   • The Webex website, in the Recordings tab (paid accounts only). You will receive an email when the recording is ready.