Inclusive Writing Principles

The following are only some of the principles to consider when writing.

 Respect individual preferences & avoid generalizations

Individuals and groups are diverse and each may have their own preferred language. Don't assume that the same language or term can be applied to all individuals in the same group. If you're unsure of what terminology to use when writing about a person or group, it's always best to ask them whenever possible.

 Be respectful

Choose words with care. Review and reflect on the words you're using and ensure that they're respectful and don't reinforce stereotypes. In addition, consider that the overall content (including the images that you use and tone of your writing) is inclusive and respectful.

 Be conscious of false hierarchies

When conducting comparisons, consider which groups are compared. For example, describing one group as "normal" can exclude other groups and make readers think that they are "abnormal" (APA). Similarly, be thoughtful when determining the order in which groups will be presented. Automatically mentioning socially dominant groups at the beginning can make it seem that the groups that follow are less important or inferior.  

 Share only what is relevant

Ask yourself if you need to refer to a person or group's identity (e.g., gender, race) in your writing. For example, it may be sufficient to say "a group of doctors" instead of "a group of female doctors".

 Be consistently inclusive

Inclusive writing is not a one-time thing. Inclusive writing style, techniques, and language should be used in all forms of communication. Your school or workplace may also have their own inclusive writing guidelines. If this is the case, follow your organization's guidelines to ensure that your writing is consistent with your organization's preferred language and style.  

 Create content for everyone

Inclusive writing techniques work together with principles of effective communication. In addition to using inclusive language, create content for your audience that is clear, accessible, and accurate. 

Sources

• General Principles for Reducing Bias (APA)
• Inclusive writing: Background and principles by Government of Canada
• A Progressive’s Style Guide by Hanna Thomas & Anna Hirsch
• Why inclusive language is so important! by Kelly Kitagawa (CBC)